How to Set Up a Webinar Registration Page in Kajabi (Live or On-Demand)

Webinars are still one of the most effective ways to grow your email list, build authority, and sell digital products. But many business owners get stuck on the backend setup—forms, automations, reminder emails, and registration pages.

The good news? If you use Kajabi, you can manage the entire webinar registration process inside one platform.

In this guide, we’ll walk through exactly how to set up a Kajabi webinar registration page, connect your forms and automations, and ensure your attendees receive the right emails at the right time.

Whether you’re hosting a live workshop or creating an on-demand webinar funnel, this workflow will help you build a clean, repeatable system inside Kajabi.

At KS Agency, this is the exact type of backend system we build for clients all the time—because Visionaries need systems that execute their ideas.

Why Use Kajabi for Webinar Registration?

Kajabi allows you to host your registration page, email automation, and event reminders in one place. Don’t have Kajabi yet? Start here!

Instead of piecing together multiple tools, you can:

• Collect webinar registrations
• Automatically tag attendees
• Send confirmation emails
• Schedule reminder emails
• Deliver replay content
• Trigger post-webinar sales emails

This type of centralized workflow is exactly what allows businesses to scale launches and webinars without chaos.

Step 1: Create Your Kajabi Webinar Registration Page

Your Kajabi webinar registration page is where people will sign up for your training or workshop.

A strong registration page should include:

• A clear workshop title
• Who the webinar is for
• What attendees will learn
• Date and time (for live events)
• A registration form collecting name and email

Inside Kajabi, you can build this page using the page builder and then embed your registration form directly into the page.

This ensures that every new registration is automatically captured and tracked.

Step 2: Create a Kajabi Form for Webinar Signups

Next, you’ll create a Kajabi form that collects attendee information.

Most webinar forms only require:

• First name
• Email address

Once the form is created, it can be embedded directly into your registration page.

This form becomes the trigger for everything else in your webinar funnel—from tagging leads to sending confirmation emails.

Step 3: Add Automations to Your Registration Form

Automations are where the real power of Kajabi lives.

When someone submits your webinar registration form, you can automatically trigger actions like:

• Adding a tag (for example: Webinar Registered)
• Registering the user for an event
• Subscribing them to an email sequence

Tags are especially useful because they allow you to segment your audience later.

For example, you may want to send follow-up offers specifically to people who registered for your webinar.

This is exactly the type of backend organization Integrators build to support scaling businesses.

Step 4: Create a Kajabi Event for Your Webinar

If you’re hosting a live webinar, Kajabi Events allow you to schedule the training and send reminder emails automatically.

Inside the event settings you can:

• Set the webinar date and time
• Add confirmation emails
• Schedule reminder emails
• Send follow-up emails after the webinar

These emails are tied directly to the timing of the event.

For example:

• Confirmation email immediately after registration
• Reminder email 24 hours before the event
• Reminder email 15 minutes before the event
• Replay email after the webinar ends

This automation ensures that every attendee receives the right communication without manual effort.

Step 5: Add Confirmation and Reminder Emails

Once your event is created, you can add the emails attendees will receive.

Typical webinar email flow includes:

Confirmation Email

Sent immediately after someone registers.

This email should include:

• Webinar title
• Date and time
• Access link
• Calendar reminder option

Reminder Emails

Common reminders include:

• 24 hours before the webinar
• 1 hour before the webinar
• 15 minutes before the webinar

These reminders dramatically increase attendance rates.

Step 6: Alternative Option — Use Email Sequences Instead

Some businesses prefer to send webinar emails through Kajabi email sequences rather than event reminders.

Why?

Email sequences often allow for more customized design and branding.

In this case, your form automation would subscribe the registrant to a specific email sequence instead of registering them for an event.

This is especially helpful for:

• Evergreen webinar funnels
• On-demand workshops
• Automated lead generation trainings

Step 7: Add a Countdown Timer to Your Registration Page

Another helpful feature is a countdown timer on your webinar registration page.

Timers create urgency and help communicate when the training begins.

Inside Kajabi, you can connect the timer directly to your event so it automatically counts down to the scheduled webinar time.

Once the webinar passes, the page can:

• Redirect to a replay page
• Display an expired message
• Move visitors to a sales page

Creating Systems That Support Your Launches

Webinars are powerful marketing tools—but only when the backend systems are built correctly.

A well-built webinar funnel should:

• Capture leads

• Deliver automated reminders

• Tag and segment your audience

• Deliver replay content

• Transition attendees into your offer

This is the difference between random marketing tasks and intentional systems that support growth.

At KS Agency, we specialize in helping Visionaries build these types of backend systems so their ideas actually get executed.

Because vision without execution is just a dream.