My 4-Step Wedding Planning Workflow



I remember my very first wedding planning season when I started Dear Sweetheart Events.

I was working 40 hours / week at a desk job while planning weddings on the side. I literally had no idea what I was doing… I am a self-taught wedding planner & learned A LOT the hard way!!

I remember thinking:

How am I ever going to plan multiple weddings at one time?! How do wedding planner’s do it?!

Brides were coming to ME because they were stressed, feeling unorganized & ready for an expert to come in & save the day. Yet I felt like a fraud. How could I plan multiple weddings at one time when there are SO MANY moving parts to a wedding?! AND let’s face it – every single wedding is different!! The planning of each wedding depends so heavily on the venue, the timeline & the bride / groom’s personalities!

So what did I do? How did/do I plan MULTIPLE weddings at once?! And more importantly, how can YOU?!

First things first: you have to break things down!!

I’m a big picture person but one thing I LOVE to do is to take that BIG picture and cut it up into bite-sized pieces. Wedding planning is just that!! We have to take the BIG picture and break it up into small, manageable pieces so that we stay sane & our clients feel organized every step of the way!!

I broke my wedding planning workflow down into 4 SIMPLE steps!!

I realized that EVERY SINGLE WEDDING followed this same path & if I really looked at each task, I would see they fit under one category or another!!

My 4 step system is:

  1. Planning

  2. Designing

  3. Coordinating

  4. Executing

Once you have the SYSTEM down, it’s SO much easier to add MULTIPLE clients to it! You have to have a strong foundation & then adding additional clients allows you to walk through the process seamlessly no matter how different their wedding is!! I go into each step of the process in detail in my 4 Step Planning Workflow E-book (available here!).

My 4-Step Wedding Workflow // Kat Schmoyer of Dear Sweetheart Events

What is one thing YOU do to help stay on top of planning MULTIPLE weddings at ONE TIME?! 


xo! kat


Floral image by SC Stockshop

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